9 Best Trevor AI Alternatives in 2026
Looking for a Trevor AI alternative? Compare smarter daily planners with better AI, automation, integrations, and capacity-aware scheduling.
Trevor AI has earned its place as a beloved daily planner. Its simple visual interface, drag-and-drop time blocking, and focus on one-task-at-a-time clarity have helped thousands of users bring structure to chaotic schedules.
But if you’re reading this, Trevor probably isn’t quite hitting the mark for you.
Maybe the AI feels too basic—suggesting time slots without understanding your energy patterns or learning from your habits. Maybe you’re tired of manually entering every single task when they’re already buried in your email. Maybe you need more intelligent rescheduling when your day inevitably explodes. Or maybe you’ve simply outgrown Trevor’s limited feature set and need something that scales with your complexity.
Trevor excels at simple daily planning and visual time-blocking. But it stops there. No automatic task capture. No energy awareness. No proactive adaptation when meetings run over. Limited integrations beyond basic calendar sync.
If you’re looking for a Trevor AI alternative, you’re probably ready for smarter AI, better automation, or capacity-aware scheduling—features Trevor simply doesn’t offer.
Why People Look for Trevor AI Alternatives
Trevor AI is a solid daily planner with an 85% task completion rate among users—significantly better than traditional to-do lists. But despite its strengths, many users eventually hit limitations:
Limited AI intelligence. Trevor’s AI suggests time slots based on availability and can predict task duration, but it doesn’t learn your patterns deeply or adapt proactively. It won’t recognize that you’re more creative in the morning or that back-to-back meetings drain you. The AI feels like helpful suggestions, not true intelligence.
No automatic task capture. Everything is manual. If you receive an email requesting a follow-up, you have to manually create the task. Meeting action items? Manual entry. Slack commitments? Manual entry. This “ADHD tax” adds up—users report spending 5-10 hours weekly on manual task entry alone.
No energy or capacity awareness. Trevor schedules based on when you’re free, not when you’re capable. It can’t distinguish between strategic work that requires peak mental energy and administrative tasks you can do while tired. This leads to scheduling important work during your afternoon crash.
Limited integrations. Trevor syncs with Google Calendar, Outlook, and Todoist—that’s about it. No email integration for task capture. No health app integration for energy tracking. No Slack integration for team commitments. For people with complex workflows, this feels constraining.
No proactive adaptation. When a meeting runs 30 minutes over, Trevor doesn’t automatically reschedule your afternoon. You have to manually drag tasks around. When you fall behind, Trevor doesn’t offer intelligent rescheduling—just reminders of overdue tasks.
Task management limitations. Trevor is great for daily planning but weak for complex project management. No dependencies, limited collaboration features, basic project views. If you’re managing multiple projects with team members, Trevor feels too simple.
Desktop-first experience. While Trevor has mobile web access, the experience is clearly optimized for desktop. Users working primarily from their phones find the interface less intuitive than native mobile apps.
Pricing vs. features. At $3.99-5/month (or $29.99-60/year), Trevor is affordable. But many users feel they’re paying for basic features they could get free elsewhere, while missing advanced features that justify premium pricing. It’s an awkward middle ground.
What to Look for in a Trevor AI Alternative
If you’re moving beyond Trevor, you probably need one or more of these upgrades:
Smarter AI that learns and adapts. Not just suggestions—actual pattern recognition that gets better over time. AI that understands your work style, energy patterns, and preferences without constant manual input.
Automatic task capture. Email integration that pulls tasks automatically. Meeting summaries that create follow-up items. Reduced manual entry so you can focus on execution, not administration.
Energy or capacity awareness. Tools that schedule demanding work during your peak hours and mindless tasks during low-energy periods. Especially valuable if you experience predictable energy patterns.
Better integrations. Beyond calendar sync—email, Slack, project management tools, health apps. The more your tools talk to each other, the less manual work you do.
Proactive rescheduling. When your day goes sideways (it always does), AI that automatically adapts your schedule without manual intervention.
Mobile excellence. If you work from your phone, you need native mobile apps—not just responsive web versions.
Advanced project management. Dependencies, team collaboration, multiple views (Kanban, timeline, Gantt). For complex work, daily planning isn’t enough.
Quick Comparison: Best Trevor AI Alternatives
rivva
Motion
Sunsama
Akiflow
Reclaim AI
Structured
Sorted
Amazing Marving
Todoist
1. rivva – Energy-Aware AI Workspace (The Smartest Alternative)
Trevor schedules when you’re free. rivva schedules when you’re free and capable.
How It Compares to Trevor
Trevor AI does daily planning and time-blocking well, but treats all time as equal. 2pm is the same as 10am. Post-lunch crash? Trevor doesn’t care—if you’re free, it’ll schedule strategic work there.
rivva is fundamentally different. It understands that availability isn’t the same as capacity. Using wearable data (Apple Watch, Oura, Whoop), rivva’s AI learns your energy patterns and schedules demanding work during peak hours, admin tasks during low-energy periods.
Key Features Trevor Doesn’t Have
Automatic task extraction from email: Meeting follow-ups, requests, and commitments are pulled directly from your email—including meeting summaries, GitHub issues, and Notion comments—without manual entry
Multi-email support: Connect as many email addresses as you want (work, personal, side projects)
Energy-based scheduling: Uses sleep and activity data to schedule work when you actually have capacity to do it well
Proactive AI adaptation: Nia automatically reschedules your entire day when meetings run over or priorities shift—no manual dragging
Pattern learning: Gets smarter over time by analyzing your work habits, completion rates, and energy cycles
AI assistant: Conversational AI that handles planning, prioritizing, and coaching, not just time slot suggestions
Two-way calendar sync with time blocking: Tasks scheduled in rivva appear on your Google Calendar so others don’t book over your focus time
Multi-calendar planning: Connect multiple calendars to intelligently schedule across all areas of your life
Best For
Trevor users who experience energy variability (morning person vs. night owl), professionals with unpredictable schedules, and anyone frustrated by Trevor’s manual task entry burden.
Pricing
Monthly: $13.99/month
Quarterly: $31.50/quarter ($10.50/month, billed quarterly)
7-day free trial
Pros Over Trevor
Significantly smarter AI—capacity-aware, not just time-aware
Automatic task capture eliminates 5-10 hours weekly of manual entry
Energy forecasting prevents scheduling strategic work during crashes
Nia proactively adapts your schedule without manual rescheduling
Pattern learning means it gets smarter the longer you use it
Cons vs. Trevor
More expensive ($20/month vs. $4-5/month)
Requires wearable for full energy features (works without, but less powerful)
Newer tool (less established community)
2. Motion – Full AI Autopilot for Your Schedule
Trevor suggests. Motion decides.
How It Compares to Trevor
Trevor gives you AI-powered suggestions that you approve. Motion takes full control—it builds your entire day automatically based on deadlines, priorities, dependencies, and estimated effort.
The difference is autonomy. With Trevor, you’re still making scheduling decisions. With Motion, the AI makes them for you. Some find this liberating. Others find it overwhelming.
Key Features Trevor Doesn’t Have
Fully autonomous scheduling: Motion builds your entire day without asking permission—no manual time-blocking
AI Employees: Autonomous agents that handle multi-step workflows and execute tasks
Real-time replanning: Your schedule reschedules automatically in real-time as changes happen
Project management: Comprehensive Kanban, Gantt, and timeline views—not just daily planning
Smart meeting scheduler: Built-in Calendly replacement with AI-optimized times
Best For
Trevor users overwhelmed by decision fatigue, professionals juggling multiple projects with hard deadlines, and people comfortable letting AI fully control their schedule.
Pricing
Pro AI: $29/month (annual billing)
Business AI: $29/month per seat
7-day free trial
Pros Over Trevor
Genuinely “set it and forget it”—AI handles all planning decisions
Much more powerful for complex project management
Real-time adaptation works seamlessly
AI Employees add autonomous work completion
Comprehensive team collaboration features
Cons vs. Trevor
Significantly more expensive ($29/month vs. $4-5/month)
Less control over your schedule (some find this uncomfortable)
Steeper learning curve to configure AI properly
Can feel like overkill for simple daily planning
3. Sunsama – Mindful Daily Planning with Better Integrations
Trevor’s philosophy, executed better.
How It Compares to Trevor
Sunsama and Trevor share the same core philosophy: daily planning with intentional time-blocking prevents overwhelm. But Sunsama executes it more thoughtfully.
The guided daily planning ritual forces you to be realistic about what’s achievable. The shutdown ritual creates healthy boundaries. The integrations are significantly better—Sunsama pulls tasks from everywhere Trevor can’t access.
Key Features Trevor Doesn’t Have
Guided daily planning ritual: 10-15 minute morning routine for realistic, intentional planning
Daily shutdown ritual: End-of-day review prevents guilt spiral and incomplete feeling
Better integrations: Todoist, Asana, Trello, Gmail, Slack, Jira, ClickUp, GitHub—far beyond Trevor’s basic calendar sync
Workload capacity warnings: Visual indicators when you’re overcommitting to a day
Timeboxing: Actual calendar time-blocking with realistic capacity visualization
Best For
Trevor users who like the daily planning philosophy but want better integrations, people who chronically overcommit, and professionals needing mindful boundaries.
Pricing
Monthly: $20/month
Annual: $16/month ($192/year)
14-day free trial (no credit card)
Pros Over Trevor
Forces realistic planning—huge for chronic overcommitters
Significantly better integration ecosystem
Daily rituals create healthy work boundaries
Beautiful, calm interface reduces productivity anxiety
Pulls tasks automatically from integrated tools
Cons vs. Trevor
More expensive ($16-20/month vs. $4-5/month)
Daily ritual takes 10-15 minutes (feels like overhead when rushing)
Can feel too slow for rapid task capture
Mobile app less polished than desktop
4. Akiflow – Task Consolidation with AI Time-Blocking
When your tasks live in 10 different apps, Akiflow unifies them.
How It Compares to Trevor
Trevor connects to your calendar and Todoist. That’s it. If you use Notion, Asana, Jira, Linear, Gmail, or Slack for tasks, you’re manually copying them into Trevor.
Akiflow’s “Universal Inbox” pulls tasks from 3,000+ tools into one consolidated view. Then Aki (the AI assistant) helps you time-block them onto your calendar. It’s Trevor’s workflow, but with enterprise-grade integration.
Key Features Trevor Doesn’t Have
Universal Inbox: Consolidates tasks from 3,000+ tools (Gmail, Slack, Notion, Asana, Jira, Linear, ClickUp)
Aki AI Assistant: Automates routine processes, reschedules conflicts, provides proactive suggestions
Command Bar: Keyboard shortcuts for lightning-fast task management
Time-blocking automation: AI suggests optimal scheduling based on your patterns
Professional integrations: Especially strong with developer tools (Jira, Linear, GitHub)
Best For
Power users juggling tasks across multiple tools, people who live in keyboard shortcuts, and professionals wanting consolidated task + calendar view.
Pricing
Monthly: $34/month
Annual: $19/month ($228/year)
7-day free trial
Pros Over Trevor
Universal Inbox truly solves multi-tool task chaos
Command Bar with shortcuts is blazing fast
Strong integration ecosystem (especially for developers)
Aki AI provides proactive suggestions Trevor lacks
Keyboard-first design for power users
Cons vs. Trevor
Expensive ($19-34/month vs. $4-5/month)
Still requires manual time-blocking (not fully autonomous like Motion)
Interface can feel cluttered initially
Mobile app less polished than desktop
5. Reclaim AI – Automatic Focus Time Protection
Trevor helps you schedule tasks. Reclaim defends the time for them.
How It Compares to Trevor
Trevor assumes your calendar is under your control. Reclaim knows it’s not—meetings creep in, time gets stolen, focus blocks disappear.
Reclaim automatically defends time for your most important work. It moves flexible meetings around to create longer focus blocks, adds buffer time, and builds in habits like lunch breaks automatically.
Key Features Trevor Doesn’t Have
Smart Habits: Automatically schedules and protects recurring time for work rituals, exercise, learning
Focus Time defense: Automatically blocks 2-4 hour chunks and reschedules meeting conflicts
Task auto-scheduling: Integrates with Todoist, Asana, ClickUp to auto-schedule tasks at optimal times
Smart 1:1s: Finds optimal times for recurring team check-ins
Buffer time: Automatically adds breaks and transition time between meetings
Best For
Trevor users drowning in meetings, professionals needing to protect deep work time, and people trying to build consistent habits.
Pricing
Free: Limited features (1 habit, 1 calendar, 3-week range)
Starter: $8/month (up to 10 users, 8-week range)
Business: $12/month (up to 100 users)
Enterprise: $18/month (custom)
Pros Over Trevor
Affordable at $96/year (vs. Trevor’s $29.99-60/year)
Genuinely creates 4-6 hours of focus time weekly
Habit feature builds consistency Trevor lacks
Strong integration ecosystem (Todoist, Asana, ClickUp, Jira)
Better for teams with automated 1:1 scheduling
Cons vs. Trevor
Web-based only (no native mobile apps)
Less visual than Trevor’s drag-and-drop interface
Some features require higher tiers
Calendar stays crowded if you have many non-flexible meetings
6. Structured – Visual Timeline Planner (iOS-Native)
Trevor’s visual timeline, perfected for iPhone.
How It Compares to Trevor
If you loved Trevor’s visual timeline but found the mobile experience lacking, Structured is Trevor rebuilt as a native iOS app. It’s faster, more beautiful, and leverages iPhone features Trevor can’t access.
Live Activities show your current task in the Dynamic Island. Apple Watch complications provide glanceable scheduling. The drag-and-drop feels smoother because it’s built with native iOS technologies.
Key Features Trevor Doesn’t Have
Native iOS excellence: Built specifically for iPhone/iPad/Mac—not a web wrapper
Live Activities: Current task appears in Dynamic Island and Lock Screen
Apple Watch app: Complications, quick task overview, native watchOS experience
Structured AI: Voice/text input to create your daily schedule automatically
iOS widgets: Beautiful Lock Screen, Home Screen, and StandBy widgets
Best For
Trevor users frustrated by mobile experience, iPhone/iPad users wanting native iOS apps, and Apple ecosystem devotees.
Pricing
Free: Basic features
Pro: $19.99/year or $49.99 lifetime
7-day free trial
Pros Over Trevor
Exceptional iOS-native experience (vs. Trevor’s web app)
Live Activities integration is brilliant for iPhone users
Drag-and-drop feels smoother on iOS
Apple Watch app actually useful
Affordable annual subscription or one-time purchase
Cons vs. Trevor
Apple ecosystem only (no Android, Windows, or web)
Limited integration with task managers beyond Trevor’s level
Calendar import but not full two-way sync
Some basic features require paid tier
7. Sorted³ – Hyper-Scheduler with Flexible Time-Blocking
Trevor’s time-blocking, with superpowers.
How It Compares to Trevor
Sorted³ takes Trevor’s time-blocking concept and adds flexibility. The “Time Ruler” lets you shift multiple tasks at once when plans change. “Auto-Schedule” places tasks intelligently based on priorities. “Magic Select” manipulates multiple tasks simultaneously.
It’s what Trevor would be if it prioritized power users over simplicity.
Key Features Trevor Doesn’t Have
Unified timeline: Tasks, calendar events, and notes in one visual view
Auto-Schedule: AI automatically schedules tasks based on priorities—no manual dragging
Time Ruler: Shift multiple tasks at once when plans inevitably change
Magic Select: Select and manipulate multiple tasks simultaneously
Natural language++: More advanced parsing than Trevor’s basic NLP
Best For
Trevor users who love time-blocking but need more flexibility, visual thinkers, and Apple users wanting one-time purchase instead of subscription.
Pricing
Free: Core features forever
PRO iOS: $14.99 one-time
PRO macOS: $24.99 one-time
14-day free PRO trial
Pros Over Trevor
Free forever (vs. Trevor’s $3.99-5/month)
One-time purchase for PRO features (no subscription anxiety)
More flexible time-blocking with Time Ruler
Auto-Schedule reduces manual work
Strong Apple community endorsement
Cons vs. Trevor
Apple ecosystem only (no Android, Windows, or web)
Limited third-party integrations
Less collaborative than Trevor’s team features
Can feel more complex initially
8. Amazing Marvin – Hyper-Customizable Daily Planning
Trevor for every brain type.
How It Compares to Trevor
Trevor is simple and opinionated: one way to plan your day. Amazing Marvin is the opposite—50+ strategies you can enable/disable until it perfectly matches your brain.
Want Pomodoro timers? Turn it on. Need gamification? Enable it. Prefer Eisenhower Matrix? It’s there. When you get bored (you will), transform the entire interface and it feels like a new app.
Key Features Trevor Doesn’t Have
50+ customizable strategies: Pomodoro, Eisenhower Matrix, Eat the Frog, gamification, rewards—mix and match
Procrastination Wizard: AI identifies why you’re stuck and suggests specific strategies
Dopamine-driven gamification: Points, levels, rewards for completing tasks
Anti-boredom features: Completely transform your workflow when you need novelty
Visual customization: Change colors, themes, layouts to keep things fresh
Best For
Trevor users who’ve tried everything and nothing quite fits, people needing high customization, and those willing to invest setup time for perfect-fit system.
Pricing
Monthly: $12/month
Annual: $8/month ($96/year)
Lifetime: $300 one-time (occasionally discounted to $200)
14-day free trial (no credit card)
Pros Over Trevor
Infinitely customizable—literally molds to your exact needs
When boredom hits, transform interface and system completely
Procrastination Wizard actually helps when stuck
Built specifically with ADHD/executive dysfunction in mind
Lifetime purchase option available
Cons vs. Trevor
More expensive ($8-12/month vs. $4-5/month)
Overwhelming at first—too many options cause decision paralysis
Steeper learning curve than Trevor’s simplicity
Can become hyperfocus rabbit hole
9. Todoist – Simpler, More Reliable Task Management
Sometimes you need less, not more.
How It Compares to Trevor
Maybe you don’t need another daily planner. Maybe Trevor’s visual time-blocking adds complexity you don’t actually use. Maybe you just need reliable task capture that works everywhere.
Todoist is the opposite of feature bloat. It does tasks exceptionally well, with natural language processing, offline support, and rock-solid reliability that Trevor’s web app can’t match.
Key Features Trevor Doesn’t Have
Rock-solid reliability: Native apps on all platforms—never crashes, always syncs
Offline mode: Capture tasks without internet, sync later (Trevor requires internet)
Better mobile experience: Native iOS and Android apps vs. Trevor’s mobile web
Karma gamification: Points and streaks for task completion (dopamine!)
Broader ecosystem: More integrations, larger community, established platform
Best For
Trevor users who realize time-blocking adds friction, people wanting simple capture everywhere, and anyone prioritizing reliability over features.
Pricing
Free: Basic task management (very limited)
Pro: $6/month (annual billing)—includes AI features
Business: $8/month per user
Pros Over Trevor
Much cheaper ($6/month vs. $4-5/month, similar pricing but more established)
Native mobile apps vs. Trevor’s web experience
Works offline (huge for commuters, travelers)
Natural language processing excellent
Established platform with large community
Cons vs. Trevor
No visual time-blocking (that’s the point)
No built-in calendar view (integration only)
AI features basic compared to Trevor’s scheduling
Project management quite basic
The Bottom Line: Choose Based on What Trevor Can’t Do
Trevor AI is solid for basic daily planning and visual time-blocking. But if you’re reading this, you’ve hit Trevor’s limitations.
If you need smarter AI: rivva (energy-aware) or Motion (full autopilot)
If you need better integrations: Sunsama or Akiflow
If you need focus time protection: Reclaim AI
If you’re iOS-native: Structured or Sorted³
If you need customization: Amazing Marvin
If you need simplicity: Todoist
The best Trevor AI alternative depends on which limitation frustrated you most. Most Trevor users upgrade for one of three reasons: smarter AI, automatic task capture, or capacity awareness.
rivva solves all three. It’s the most intelligent alternative—scheduling around your actual capacity using energy data, automatically capturing tasks from email, and proactively adapting when your day goes sideways. It’s what Trevor would be if it understood that availability isn’t the same as capability.
Trevor is fine for basic daily planning. But if you’re ready for AI that actually understands you—not just your calendar—it’s time to upgrade.
Pricing and features subject to change. Always verify current details on official websites before purchasing.