Best Vimcal Alternatives with Task Integration
Vimcal nails meeting scheduling but ignores tasks. Find alternatives that take both meetings and tasks seriously.
Vimcal is “the calendar for people with too many meetings.” It’s fast, keyboard-driven, and makes scheduling meetings effortless. Tasks? Barely functional.
If your entire workload is meetings, Vimcal is perfect. But most people with too many meetings also have work to do between those meetings. That’s where Vimcal falls apart. The task features feel like they were added in an afternoon—basic lists with no scheduling, no time blocking, no intelligence about when you should actually do the work.
You end up with two systems: Vimcal for meetings, something else for tasks. This guide covers alternatives that handle both meetings and tasks as first-class features, so you can have one tool that actually manages your entire day.
Why Look Beyond Vimcal?
Vimcal excels at meeting scheduling. The speed is remarkable—keyboard shortcuts make creating events instant. Personal scheduling links with automatic buffer times and meeting distribution work beautifully. Timezone handling for global teams is seamless. The interface is fast and clean.
For people drowning in meetings, these features genuinely help. You can book, reschedule, and coordinate meetings faster than with any other calendar app. The productivity boost is real if meetings are your primary problem.
But the moment you try to manage tasks, Vimcal reveals its limitations.
Tasks are basically lists. You can create them, check them off, set due dates. That’s it. No time blocking to actually schedule when you’ll work on them. No AI to find capacity in your packed meeting schedule. No understanding of task duration or complexity. If you have a task that requires three hours of focused work, Vimcal won’t help you find those three hours. It’ll just remind you the task exists while your calendar shows back-to-back meetings.
The mobile experience is iOS-only, which is limiting if you work across platforms. The pricing ($15/month or $10/month annually) is premium for what amounts to a meeting scheduler with basic task lists.
Most critically, Vimcal treats meetings as important work and tasks as incidental. If your actual output comes from focused work between meetings, you need a tool that respects both equally.
What Makes a Great Vimcal Alternative?
Moving from Vimcal means finding a tool that maintains the meeting scheduling speed while adding real task management.
Meeting scheduling that matches Vimcal’s speed. You’re used to fast event creation, smart scheduling links, timezone management, and keyboard shortcuts. Alternatives need to match this or you’ll feel the friction constantly.
Actual task integration, not task lists. Tasks should be schedulable work, not floating reminders. Time blocking, duration estimates, capacity planning—features that help you actually complete tasks instead of just tracking them.
AI scheduling (ideally). When you have five meetings and eight hours of task work competing for the same day, AI can solve the scheduling puzzle. Manual planning works but requires constant attention as meetings shift.
Cross-platform support. Vimcal’s iOS-only mobile app is a limitation. Alternatives should work across platforms if you need flexibility.
Keyboard-first interface (if that’s important to you). Part of Vimcal’s appeal is speed through keyboard shortcuts. Some alternatives match this, others prioritize different interaction patterns.
Different users value these differently. If you’re extremely keyboard-driven, that might be non-negotiable. If you primarily work on mobile, cross-platform support matters more. If tasks are complex projects, you need robust task management even if meeting features are slightly slower.
The Alternatives
rivva – Task + Calendar with AI and Mobile Focus
rivva takes the opposite approach from Vimcal: start with task management, make it excellent, then integrate calendar features properly. The result is a tool where meetings and tasks get equal treatment.
The core difference is energy awareness. rivva doesn’t just schedule tasks into available time—it schedules them when you have energy to actually complete them. After a morning of back-to-back meetings, your 11am slot might be free, but you’re drained. rivva knows this (through Apple Health or wearable integration) and won’t schedule demanding tasks when you’re exhausted.
This matters for the “too many meetings” crowd. Meetings consume energy differently than focus work. rivva accounts for this, scheduling deep work during your peak energy periods and lighter tasks or meetings when you’re running low.
Nia, the AI assistant, manages the coordination between meetings and tasks. When a meeting gets added to your packed calendar, Nia automatically reschedules affected tasks. You don’t spend mental energy on calendar Tetris—the AI handles it.
Task capture is automatic. Email requests, Notion comments, Google Doc mentions, GitHub issues—rivva extracts tasks and suggests when to schedule them. For meeting-heavy people, this prevents action items from slipping through while you’re in back-to-back calls.
The mobile experience is native iOS plus web, making it more accessible than Vimcal’s iOS-only approach. You can manage your schedule from anywhere without compromising on quality.
Best for: People with meeting-heavy schedules who need task management that understands both meetings and work consume energy differently.
Key Features:
Energy-based scheduling (works with Apple Health, Google Fit, wearables)
AI assistant (Nia) for automatic rescheduling
Task extraction from email, Notion, Docs, GitHub
Two-way calendar sync (Google, Outlook)
Time blocking with energy awareness
Native iOS and web apps
Pricing: $13.99/month (monthly) or $10.50/month (quarterly billing). 7-day free trial.
Pros:
Meetings and tasks equally important in the design
Energy awareness prevents scheduling deep work when you’re drained from meetings
Nia handles rescheduling automatically
Automatic task capture reduces cognitive load
More affordable than Vimcal
Cross-platform (iOS and web)
Cons:
Energy features require health app or wearable integration
Less meeting-specific features than Vimcal
Keyboard shortcuts present but not as extensive as Vimcal
rivva makes sense if you need both meetings and tasks managed intelligently, especially if you’ve noticed your energy varies throughout the day.
Motion – AI for Both Meetings and Tasks
Motion rebuilt calendars with AI-first design. Both meetings and tasks get automatically scheduled based on priorities, deadlines, and available capacity.
The AI is aggressive. Tell Motion you need to complete a project by Friday, it blocks time throughout the week to make it happen. Add a meeting, Motion reorganizes your task schedule around it. Fall behind on a task, Motion automatically extends the time blocked for it.
For people coming from Vimcal, this is a shift. Vimcal gives you speed and control—you schedule meetings fast using keyboard shortcuts. Motion gives you automation—tell it what needs to happen, the AI figures out when.
The meeting scheduling features are solid: booking links, automatic scheduling, smart meeting coordination. Not quite as fast as Vimcal’s keyboard-driven approach, but comprehensive. Where Motion pulls ahead is treating tasks as work that needs scheduling, not incidental items to track.
The challenge is cost. Individual plans start at $29/month (annual) or $49/month (monthly), significantly more than Vimcal. You’re paying for sophisticated AI, which delivers value if your schedule is complex enough to benefit from automation.
Best for: People managing complex projects alongside heavy meeting schedules who want AI to handle the scheduling puzzle.
Key Features:
AI auto-scheduling for tasks and meetings
Project management with dependencies
Deadline-driven task scheduling
Smart meeting booking
Automatic rescheduling
Team coordination (if needed)
Pricing:
Individual Pro: $29/month (annual) or $49/month (monthly)
Individual Business: $39/month (annual) or $69/month (monthly)
Pros:
Very powerful AI handles both meetings and tasks
Excellent for project management
Automatically reorganizes when schedule changes
Strong meeting features
Works across all platforms
Cons:
Expensive, double or triple Vimcal’s cost
Less keyboard-focused than Vimcal
AI can be overly aggressive
Steeper learning curve
No energy awareness
Motion works if you have the budget and want AI to manage calendar complexity you’d otherwise spend mental energy solving.
Akiflow – Keyboard-First Task Consolidation
Akiflow speaks to Vimcal users. It’s keyboard-driven, fast, and designed for people who hate slow interfaces. But unlike Vimcal, it takes tasks seriously.
The core value is consolidation. You have tasks scattered across email, Slack, Notion, Linear, Asana, and six other tools. Akiflow pulls them all into one place and lets you time block them onto your calendar using keyboard shortcuts.
The workflow feels similar to Vimcal’s meeting scheduling speed: quick capture, fast scheduling, minimal friction. But instead of just meetings, you’re scheduling everything—tasks, meetings, focus blocks—all with the same keyboard-driven efficiency.
Calendar integration is strong. Two-way sync with Google and Outlook means meetings flow in properly. You can see your entire day—meetings and tasks—in one unified view, then time block accordingly.
The limitation is price. Akiflow starts at $19/month (annual) or $34/month (monthly), positioning it between Vimcal and Motion. You’re paying for the consolidation layer and keyboard-first design.
Best for: Keyboard-driven users who need to consolidate scattered tasks alongside fast meeting scheduling.
Key Features:
Integrations with 15+ tools (Slack, Notion, Linear, Gmail, Asana, etc.)
Time blocking on calendar
Command bar for keyboard-driven workflow
Meeting management
Calendar sync (Google, Outlook)
Task consolidation from multiple sources
Pricing: Starts at $19/month (annual) or $34/month (monthly).
Pros:
Keyboard-first design matches Vimcal’s speed philosophy
Excellent for consolidating scattered tasks
Fast time blocking
Unified view of meetings and tasks
Strong for busy professionals juggling many tools
Cons:
No AI scheduling
Requires manual time blocking
Expensive for individual users
Only valuable if you have scattered task sources
No energy awareness
Akiflow makes sense if you love Vimcal’s keyboard speed but need task consolidation across multiple tools.
Morgen – Fast Calendar with Task Features
Morgen takes Vimcal’s “fast calendar” approach and adds actual task integration. The interface is clean and responsive, meeting scheduling works well, and tasks get real features instead of being an afterthought.
AI task suggestions provide gentle guidance without aggressive automation. Morgen will recommend scheduling your deep work task during morning hours based on your typical patterns, but you can override it. This middle ground appeals to people who want help without giving up control.
The calendar features compete with Vimcal: scheduling links, multiple calendar support, timezone handling, keyboard shortcuts. Not quite as fast as Vimcal’s extremely optimized interface, but close enough that most users won’t feel the friction.
Task integration works through Todoist, which is clever. If you’re already managing tasks in Todoist, Morgen becomes the calendar layer that helps you schedule them. If you’re not, you can use Morgen’s native task features, which are functional but basic.
Best for: People who want Vimcal-like calendar speed with better task support and cross-platform compatibility.
Key Features:
Fast calendar interface
AI task scheduling suggestions
Todoist integration
Scheduling links and smart booking
Multiple calendar support
Cross-platform (Windows, Mac, Linux)
Keyboard shortcuts
Pricing: Free tier available. Pro starts at €8/month (~$9/month).
Pros:
Fast, clean interface
More affordable than Vimcal
Actually cross-platform (works on Windows and Linux)
AI suggests without being aggressive
Good Todoist integration
Cons:
No mobile app yet
Keyboard shortcuts less comprehensive than Vimcal
Task features dependent on Todoist integration for full power
No energy awareness
Morgen works well if you want Vimcal’s calendar quality with better task features and budget pricing.
Amie – Beautiful Calendar with Task Integration
Amie prioritizes design and integration. The calendar is gorgeous, tasks are built in properly, and everything syncs smoothly. It’s not keyboard-first like Vimcal, but the interface is fast and pleasant to use.
Tasks in Amie feel integrated, not bolted on. You can schedule them, set durations, time block them onto your calendar. The daily view shows meetings and tasks together in a way that makes sense visually.
Meeting scheduling works well with booking links, availability detection, and multi-calendar support. Not as many specialized meeting features as Vimcal, but enough for most users.
The strength is the unified experience. Calendar, tasks, and even notes exist in one cohesive interface. For people tired of juggling multiple apps, this consolidation reduces cognitive overhead.
Best for: People who value design and want a unified tool for calendar, tasks, and notes.
Key Features:
Beautiful, unified interface
Built-in task management with time blocking
Calendar scheduling
Meeting booking links
Notes integration
Multi-calendar support
Pricing: Free tier available. Premium pricing varies (check their website for current rates).
Pros:
Gorgeous design
Tasks actually integrated
Unified calendar, tasks, and notes
Good meeting scheduling
Pleasant to use daily
Cons:
Not keyboard-first like Vimcal
Smaller feature set than specialized tools
Some advanced features behind premium tier
No AI scheduling
No energy awareness
Amie makes sense if you want one beautiful tool instead of the keyboard-speed specialist approach Vimcal takes.
Sunsama – Manual Planning for Meetings and Tasks
Sunsama requires you to manually plan your day—reviewing tasks, scheduling them around meetings, and time blocking everything. It’s the opposite of Vimcal’s speed-focused approach, but some people prefer the intentionality.
Every morning (or evening for the next day), you review what needs to happen, look at your meeting schedule, and manually block time for task work. The ritual creates awareness of your actual capacity—if you have six hours of meetings and eight hours of tasks, you’re forced to acknowledge something has to give.
Meeting integration is functional. Calendar events sync in, you plan around them, and you can see your entire day. But you’re manually coordinating everything, which takes time.
This appeals to people who find Vimcal’s speed creates rushing without thinking. The slowness is the point—it forces deliberate choices about what matters.
Best for: People who want intentional planning and don’t mind spending time on it daily.
Key Features:
Daily planning ritual
Time blocking for tasks and meetings
Task import from multiple tools
Calendar integration
Shutdown routine
Focus mode
Pricing: $16/month (annual) or $20/month (monthly). 14-day free trial.
Pros:
Creates intentional planning habits
Good for work-life boundaries
Forces realistic capacity planning
Imports tasks from many sources
Thoughtful approach to scheduling
Cons:
Requires 10-15 minutes daily for planning
No automation or AI
More expensive than Vimcal for manual work
Slow by design
No energy awareness
Sunsama makes sense if you’re reacting against Vimcal’s speed and want to slow down to think about your schedule.
TickTick – Comprehensive Tasks with Calendar
TickTick is primarily a task manager that added calendar features. The result is excellent task management with functional calendar integration—the opposite priority from Vimcal.
For meeting-heavy users, this means strong task features but basic meeting scheduling. Calendar sync brings your meetings in, you can see them alongside tasks, and you can time block tasks around meetings. But you won’t get Vimcal’s specialized meeting features like smart scheduling links or buffer time automation.
This works if tasks are your primary challenge and meetings are just time blocks to work around. The task features are comprehensive: subtasks, priorities, tags, custom fields, habits, Pomodoro timers. You can build sophisticated task workflows.
Best for: Heavy task users who need calendar context but don’t need advanced meeting features.
Key Features:
Comprehensive task management
Calendar view with time blocking
Calendar sync (Google, Outlook)
Habit tracking
Pomodoro timer
Natural language input
Pricing: Free tier available. Premium is $2.99/month (annual) or $4.99/month (monthly).
Pros:
Extremely powerful task features
Very affordable
Calendar integration provides context
Works on all platforms
Habit tracking included
Cons:
Calendar features basic compared to Vimcal
No advanced meeting scheduling
No AI
Can feel overwhelming
No energy awareness
TickTick makes sense if tasks are your focus and you need a calendar mainly to see when meetings are happening.
Cron (Notion Calendar) – Fast Calendar for Notion Users
Cron (now called Notion Calendar) brings Vimcal-like speed to people using Notion. If you manage tasks in Notion databases, Cron provides the fast calendar layer on top.
The interface is keyboard-driven and responsive. Event creation is quick, scheduling links work well, and the design is clean. For people who love Vimcal’s speed, Cron delivers similar responsiveness.
Task integration happens through Notion databases. If you’re already tracking projects in Notion, Cron can surface relevant tasks alongside your calendar. If you’re not using Notion, the task features are limited.
Best for: Notion users who want a fast calendar that integrates with their Notion task databases.
Key Features:
Fast, keyboard-driven interface
Notion integration
Scheduling links
Multiple calendar support
Clean design
Pricing: Free (as part of Notion ecosystem).
Pros:
Free
Fast like Vimcal
Excellent Notion integration
Good meeting scheduling
Keyboard shortcuts
Cons:
Task features depend on Notion
Limited standalone task management
No AI scheduling
No energy awareness
Best value only if you use Notion heavily
Cron works if you’re already invested in Notion and want a fast calendar that connects to it.
Vimcal – Meeting-First, Task-Last
Vimcal remains the best pure meeting scheduler. If meetings are 90% of your workload and tasks are quick follow-ups, it delivers unmatched speed.
The keyboard shortcuts are the most comprehensive of any calendar app. Natural language parsing is instant. Scheduling links with smart buffering and meeting distribution prevent back-to-back scheduling. Timezone management for global teams works seamlessly.
But tasks are underdeveloped. Lists without scheduling, no time blocking, no AI, no intelligence about capacity. You can track tasks but not manage them.
For the “too many meetings” crowd, this is a problem. Having many meetings usually means having many tasks generated by those meetings. Vimcal helps with the meetings but leaves you scrambling to figure out when you’ll actually do the work.
Best for: People whose work is primarily meetings with minimal task work in between.
Key Features:
Extremely fast keyboard-driven interface
Smart scheduling links with buffer times
Meeting distribution to prevent clustering
Timezone handling
Natural language parsing
iOS app
Pricing: $15/month or $10/month (annual billing).
Pros:
Fastest meeting scheduling available
Excellent keyboard shortcuts
Smart scheduling features prevent meeting fatigue
Great for global teams
Clean interface
Cons:
Task features barely functional
No time blocking
No AI for task scheduling
iOS-only mobile app
Premium pricing for meeting-only focus
No energy awareness
Vimcal works if meetings are truly your only concern and you’re willing to use another tool for task management.
Which Alternative Is Right for You?
If you need both meetings and tasks managed with energy awareness → rivva schedules demanding work when you can actually handle it, not just when your calendar shows free time after draining meetings.
If you want aggressive AI to manage complex schedules → Motion handles both meetings and tasks automatically, though it’s expensive and may feel overly controlling.
If you love keyboard speed and need to consolidate scattered tasks → Akiflow brings Vimcal’s keyboard philosophy to actual task management across multiple sources.
If you want Vimcal-like speed with better task features → Morgen delivers fast calendar performance with functional task integration at a lower price.
If you value one beautiful unified tool → Amie combines calendar, tasks, and notes in a design-forward package.
If you’re already using Notion for task management → Cron provides the fast calendar layer that connects to your Notion databases.
If you want to slow down and plan intentionally → Sunsama forces manual planning that some people find centering after Vimcal’s speed.
Budget considerations: TickTick and Morgen are most affordable. rivva and Vimcal are mid-priced. Akiflow, Sunsama, and Motion are expensive. Cron is free for Notion users.
The fundamental question is whether meetings or tasks are your primary challenge. Vimcal optimized for meetings and left tasks behind. Most alternatives give tasks equal or greater importance, which better serves people who need to actually complete work between meetings.
FAQ
Can any alternative match Vimcal’s keyboard speed for meetings?
Akiflow and Morgen come closest with comprehensive keyboard shortcuts, though neither quite matches Vimcal’s extremely optimized meeting-scheduling speed. Motion and rivva have good keyboard support but prioritize AI over keyboard speed. If keyboard-driven meeting scheduling is your absolute priority, Vimcal remains fastest—but you’ll still need another tool for tasks.
Do these alternatives work on Android like Vimcal doesn’t?
rivva is iOS and web. Motion, TickTick, and some others work on Android. Vimcal’s iOS-only approach is a significant limitation. If you need Android support, many alternatives provide it—check platform compatibility for your specific needs.
Which tool best handles the transition from meeting to focused work?
rivva uniquely accounts for this through energy awareness. After a morning of meetings, your energy is different than after quiet focus time. rivva schedules demanding tasks accordingly. Other tools schedule based on calendar availability without considering how meeting-heavy periods affect your capacity for focused work.
Can I import my Vimcal calendar and tasks?
Calendar events sync through standard protocols (Google Calendar, Outlook), so moving calendars is straightforward. Vimcal’s task features are basic enough that you’re not losing much by starting fresh in a new tool. Most alternatives can import from common formats if you have data to migrate.
Are there free alternatives that handle both meetings and tasks well?
Google Calendar + Google Tasks is free but very basic. Cron (Notion Calendar) is free and fast but task features require Notion. Morgen and Amie have free tiers worth trying. For meeting-heavy professionals, free tools rarely deliver the same value as paid alternatives, but they’re good for testing whether task-calendar integration actually helps your workflow.
Conclusion
Vimcal is excellent at meeting scheduling but inadequate for task management. If your work is more than just meetings, you need a tool that takes both seriously.
The right alternative depends on your priorities. AI-powered tools like Motion and rivva automate the coordination between meetings and tasks. Keyboard-focused tools like Akiflow maintain Vimcal’s speed while adding real task features. Unified tools like Amie provide one beautiful interface for everything.
For most people leaving Vimcal, the gap is task scheduling. Meetings fill your calendar, but the work generated by those meetings still needs to get done. You need time blocking, capacity awareness, and ideally AI to help fit everything together.
rivva addresses this by recognizing that not all available time is equal. The calendar slot after a three-hour meeting might be free, but you’re drained. Scheduling demanding work there is setting yourself up to fail. rivva schedules tasks based on when you have energy to do them well, accounting for how meetings and focused work affect your capacity differently throughout the day.
Start your free 7-day trial with rivva to see how energy-aware scheduling handles both meetings and tasks instead of forcing you to choose between them.